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  • Próton

    Professionalize your organization’s knowledge management with a comprehensive document and workflow management platform.

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Overview

Próton Software

Próton is a flexible software and Business Process Management (BPM) tool designed with a focus on Knowledge Management (KM). It can organize a diverse range of documents regardless of their format or condition.

Built on a modular and flexible platform, Próton features resources that simplify the creation, capture, indexing, classification, management, and distribution of information, thereby forming and providing corporate knowledge to employees, partners, and clients.

The implementation of the tool is carried out through training sessions that prepare users to make the most of all the application’s features. Rely on the Próton System to perform a complete, secure, and effective management of your organization’s document repository.

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BENEFITS

Boosting Knowledge Management

Discover the benefits of adopting a document information system developed with cutting-edge technology and in compliance with Brazilian legislation.

  • Ticketing

    The platform tracks all processes carried out internally, allowing any user to monitor all steps related to a request, such as information editing, attachment inclusion, and protocol updates.

  • Unified Document Management

    Have a comprehensive view of all sectoral and permanent file management, checking the informational history or document updates that are still in progress at any given time.

  • Document Lifespan Recording

    The platform includes a schedule and alert systems that can be configured to signal the expiration of document lifespans, transfer documents, and issue document disposal terms for processes and files.

  • Routine and Analytical Report Generation

    A comprehensive suite for generating status reports on routine tasks (document production, document receipt, file transfers, etc.) and more strategic aspects (security and auditing, statistics, 360-degree view, etc).

  • Electronic Signature

    Implementation of electronic signature functionality, which can be linked to a Certification Authority (CA) associated with the acting entity (if a public company) or an external certification authority.

  • Information Security

    In addition to having standard data security requirements, the system features resources to protect personal information, such as service permissions, authentication mechanisms, and changes in confidentiality levels for document viewing.

  • Requests' tracking

    Workflows and scheduling of email notifications to contacts involved in carrying out a request, informing the project status to keep all stakeholders updated.

  • Modular and Cloud-Based Structure

    Próton simplifies the addition and incorporation of new resources and functionalities, which can be added by users themselves without system interruption. The platform also offers secure and integrated repository services in the cloud.

  • Compliance with Archival Standards

    The system includes features like information classification planning and the control and registration of archival instruments (classification plan and document lifespan table).

ADVANTAGES

Why Choose Próton as the Platform to Organize Document Management Processes?

  • Use of International Methodologies

    Use of International Methodologies

    In addition to operating in compliance with Conarq and regulatory agency standards, we also adopt classification standards established by international norms, such as ISO 15489 and ISO 30300.

  • Customized Archival Production

    Customized Archival Production

    Our team immerses themselves in the client’s environment, understanding both its legal entity and local practices, adapting the production of archival instruments to suit the local reality and ensure effective utilization.

  • Technical Reference

    Technical Reference

    We have been operating in the document management sector for over 20 years, with an archival team specialized in the production of archival instruments for public and private organizations across different sectors.

  • Process Automation

    Process Automation

    After mapping the workflow, we automate all physical routines into a digital platform.

  • Archive Optimization

    Archive Optimization

    We have experience in organizing, digitizing, and archiving indexing, resulting in faster information retrieval.

  • Accelerated Implementation

    Accelerated Implementation

    Our work model prioritizes continuous execution, delivering results early in the process.

  • Comprehensive Solution

    Comprehensive Solution

    We organize and enhance the entire information management journey, creating processes to classify information, transferring physical document archives to a web platform, and automating tasks to provide services digitally that were previously only available in person.

FAQ

Questions and Answers about the Próton Document Information System

  • What is the Próton?

    Próton is a Document Archival Management System that complies with current legislation and provides a complete view of the document production, receipt, and creation process.

    The platform combines workflow management features with specific document management, increasing control over all information generated within the organization.

  • How does the inclusion of Próton assist organizations?

    The platform assists public agencies and companies in more efficiently managing document workflows and validation processes.

    In addition to enhancing client data protection, adopting a web system unifies information management and generates new data and metrics that can be used to address potential bottlenecks and assist in decision-making.

  • What are the main features of Próton System?

    Below are some of the key features of Próton:

    • Process Monitoring: Track the processing of protocolized items with a complete history of the document’s life cycle.
    • Data Tracking: Records updates, document additions, and information edits throughout the life cycle of the protocolized item.
    • Report Generation: Group and present routine and more managerial and statistical information for decision-making.
    • Document Scanning: Integration between all modules to facilitate file scanning.
    • Process Support: Generate barcodes, transfer guides, and loan documents and document disposal terms for files, processes, and documents.
    • Workflow Building Tools: Edit or create new workflow routines for document management.
    • Archival Instrument Registration: Include information from your classification plan and document lifespan table.

  • Why choose Ikhon's solution to manage your organization's document management?

    We have a solid background in document management projects for public and private organizations, developing archival instruments adapted to the brand’s legal entity and taking into account the specificities of the business.

    Based on these years of work, we created Próton to meet all the requirements that are part of document management routines, creating a modern and flexible platform that adapts to work routines and allows users to control all phases of processes, editing them simply and easily.

    Count on Ikhon as a partner to modernize your document management in compliance with federal legislation, reinforce information security, accelerate internal work, and enhance customer service.

Questions?

Our specialized team is ready to answer all your questions about the Proton System for Archive Management and help you understand how it can bring tangible benefits to your organization.

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