Questions and answers about the Electronic Document Management service

• What is Electronic Document Management?

  We call Electronic Document Management (EDM) the process of digitizing document management and automating tasks related to the use of files, to increase operational efficiency, reinforce security and reduce costs, among other advantages.

• What are the advantages of Electronic Document Management

  Digitizing archival management provides many benefits for the organization. Some examples:

  • Access documents quickly;
  • Control over storage, process flow and document sharing;
  • Economy and optimization of tasks;
  • Transparency and legal compliance in processes.

• How is Electronic Document Management carried out?

  The implementation of Electronic Document Management involves process consultancy and the adaptation of these routines to a web platform, which coordinates all document management when the work is completed.

  During the initial stage, all processes will be mapped to understand how they are done and automate repetitive processes, adapting them to the digital world in an efficient and safe way (aspects such as deadlines, approval flow, document checking, etc.).

  With the processes included, the continuity of document management work occurs through the GED platform. Which must have at least the following functions.

  • Document scanning: conversion to OCR files, which allow the reading of content captured in images and the ability to read barcodes for financial validations;
  • Document management: features for searching, editing, creating and deleting documents;
  • Process creation: implementation and adjustments of new and old workflows;
  • Security and Monitoring: access history and permission to view information.
  • Integrations: allow access to databases or services such as digital signatures, to ensure that the platform meets all documentation routines.

• Why hire Ikhon to provide electronic document management services?

  Implementing a GED system involves understanding how the company deals with document management and adapting physical work to digital work, adapting to laws and also the particularities of each organization.

  In addition to having an archival team and highly customizable software, we work to integrate document management processes into the company’s routine, so that it becomes easier for employees to not only adapt to using the tool, but also understand the importance of document management . Thus bringing more lasting results.